Being asked to plan and organise a hen or stag party for someone you love is a wonderful privilege that can be a great deal of fun. Needless to say, an event such as this is also a huge responsibility so if you are feeling the pressure – don’t worry, we have got your back!
Start At The Beginning
The very first thing you need to do, in to pinpoint a suitable date for this event confirming availability with the most important guests, starting with your bride and groom!
Sounds simple enough, but believe it or not, this task alone can be frustratingly time consuming in reality. For the majority of us, the process of taking time out for a stag or hen do involves a great deal of negotiation. Pets, children, partners and work are just a few examples of the commitments we have to consider before agreeing to disappear on a jolly for a couple of days!
The most logical option is to set up a round robin email to discuss possible dates with the group who are to be invited. Be warned; it will invariably take some time to pin point a date that you can all agree on. The more guests you invite, the more complicated the task will become.
With this in mind, it is crucial to start planning as early as possible, so that you are able nail a date that suits the majority.
Agree Your Budget
Before you can proceed with any planning, the next big decision to tackle is the budget for this event. This is another fine balancing act, as you need the budget to be sufficient to allow you to plan an astonishingly good party, whilst being mindful to avoid creating any financial barriers that could make it difficult for some guests to participate. Discussions about money are invariably a little uncomfortable, but this is a key step before you reach the fun planning stage , where you get to indulge in exploring your ideas and options…
The Search For A Fabulous Group Venue
Finding a great venue for a party is one thing, but finding a great venue, which offers the perfect facilities for your party and sufficient accommodation on site or nearby, will take a little more effort.
The Big House Co have a great selection of venues for a stag or hen group, where you can enjoy your re wedding break in the most indulgent surroundings. If you are stuck for ideas our experienced and helpful staff can assist you with everything from your catering and activities, to providing inspired solutions and ideas to help you put together a completely awesome package for your group.
Structure & Organisation
Some careful organisation at the outset will give your hen or stag party the structure it needs for everything to run smoothly. Here are a few key tips:
Plan & Print Your Itinerary
Have the plans and activities arranged in advance and give each guest a printed copy. This way everyone knows what they are doing and all guests, including you can simply relax and enjoy.
This info should be emailed to each guest– but bring some paper copies along so that you can hand them out to everyone in person. Be sure to factor in plenty of down time around your activities and shenanigans!
Provide Useful Guidelines
Let everyone know about any must have items well in advance so that they are able to pack effectively for the trip. Try printing this information on your itinerary, keeping everything in one place.
Collate & Share Contact Info
Collate a list of up to date contact info for each person who will join you on the stag or hen do. This will serve several important purposes. First and foremost it will enable your group to stay in touch prior to the event to share the excitement and finalise the little details, but this list will also help you to look after one another during the event. If for example one member of the party is separated from the rest of the group or has not arrived somewhere on time, you will all have their number, making it easy to check where they are and ensure that they are OK.
Hen and stag parties are frequently the foundation for new and long lasting friendships. They provide time for bonding whilst having an absolute blast together! So, finally yet importantly, this contact info will help your group to stay in touch in the run up to the wedding and beyond!